Email the agenda to your team prior to the meeting If your team needs to prepare any handouts, data presentations, or information to smoothly run the meeting, make the request during this email If an attendee is invited to the meeting and receives an agenda, attendance isS&OP Agenda SO WHAT'S DISCUSSED IN A S&OP MEETING? It is critical that the stakeholders are present for the executive S&OP meetings At a minimum, the following are necessary for a successful executive S&OP meeting;
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Executive s&op meeting agenda-Related Posts The 4 Meeting Agendas that Drive Strategic Execution S&OP allows companies to intelligently streamline operations in order to boost profit numbers Common Steps in the S&OP Process The S&OP process can be broken down into six essential steps data gathering and forecasting, demand planning, production planning, preSOP meeting, executive S&OP meeting, and the S&OP strategy implementation
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What is Sales & Operations Planning (S&OP)?) HISTORICAL PERFORMANCE ANALYSIS Review Last Period (Week/Month) and Year to Date Review Financial KPIS Review Forecast Accuracy at Product Family Level Review Forecast Bias at Product Family Level Review Operations Plan Accuracy at Product Family Level Review Cost to Step #1 Data Gathering End of Month Sales Actuals, Statistical Forecasts & Supply Actuals The Executive S&OP Process Step #5 Executive Meeting Decisions & Game Plan Step #4 PreS&OP Meeting Conflict Resolution, Recommendations & Agenda for Exec Mtg Step #2 Demand Planning Management Forecast 1stpass spreadsheets Step #3 Supply Planning
During the Executive S&OP meeting, different scenarios to tackle the challenges ahead are discussed and agreed on In an increasingly complex and volatile world, decisions need to be made on the spot, based on realtime data and insights Therefore, every step prior to the preS&OP meeting is equally importantNeed for Separate Meetings for S&OP and S&OE Because there's a degree of overlap, some feel these functions can be part of the same meeting, possibly handled at separate stages in the meeting In fact, most S&OP meetings devote a certain amount of time attempting to resolve operational issuesUse this meeting agenda template as a starting place when designing your weekly leadership team meeting and adapt the agenda to fit your team or Try this template in Lucid!
The agenda and the issues that need to be addressed during the Management Business Review The general manager or president, as well as the other Management Business Review participants, should receive supporting material to review prior to the meeting The S&OP coordinator is responsible for ensuring thatAn executive meeting agenda is a list containing all the items that should be discussed and accomplished in a meeting The person in charge should distribute an agenda to all participants before the meeting Bear in mind that designing an agenda will not only keep your meeting on track but would also make it productive Another one of its SECTION 3 THE EXECUTIVE S&OP CHECKLIST 19 R e s p o n s i b le Evaluation Primary Support Due Ex Gd Fr Pr 4 Meeting dates for the PreMeetings and Exec Meetings are scheduled well into the future, to maximize attendance
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Seven S&OP Reports Every Manufacturing Executive Needs 7 2 S&OP Executive Review Dashboard This dashboard facilitates the S&OP executive review process The consensus or preS&OP meeting provides the details to the executive review process, and this dashboard provides visibility into the status of those submitted operations and supply chain plans 5 Executive S&OP meeting In this stage, executives meet to analyze all the forecasts, plans, and recommendations from the preS&OP meeting By the end of the executive S&OP meeting, a final sales and operations plan will be approved 6 Finalize and implement Once the sales and operations plan has been approved, it is time for implementation Step 2 Setting the Right Agenda A meeting agenda is more than just a list of prompts for the originator – it essentially develops into a route map and timeline for the meeting To develop one, try using the "3P" format, which involves defining the purpose, process and payoff for each session
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S&OP Integration with other Plans Source Adapted from "Operations ManagementProcesses and Value Chains", Krajewiski et al, 08, PHIL P Ltd, Milliken (07) and Lapide (04) identify S&OP asIf executive session is held with a scheduled open meeting of the board, it must be included in the open meeting's fourday notice and generally noted in the open meeting agenda 2 Between Open Meetings If a nonemergency meeting is to be held solely in executive session, members must be given notice of the time and place of the meeting at Here's how the American Production and Inventory Control Society (APICS) defines S&OP "The function of setting the overall level of manufacturing output (production plan) and other activities to best satisfy the current planned levels of sales (sales plan and/or forecasts), while meeting general business objectives of profitability, productivity, competitive customer lead
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Management Meeting Agenda Template – 14 (Word, PDF) A successful meeting begins with methodical research and finishes with comprehensive, executable tasks However, it is essential to have a clear, concise and detailed agenda before the start of the meeting to ensure the objectives of the meetings are met accordingly Executive S&OP Meeting Every company will have some variation of this meeting structure Some companies may require multiple demand meetings aligned withExecutive S&OP meeting to make the most efficient use of the monthly planning session These include • Excel, Access or PowerPoint for S&OPInnovation and Strategy Review – impact of New Product Introductions (NPIs) • Demand Review – includes baseline demand as well as demand sensing and demand shaping activities
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APICS S&OP PERFORMANCE REPORT 5 EXECUTIVE SUMMARY Few organizations find S&OP an easy process Usually it takes time and practice, often over many months or years, to create a continuous highperformance sales and operations planning The (S&OP) process consists of a lot of leg work to support the three main meetings Pre S&OP Demand, Pre S&OP Supply, and the S&OP meeting itself (OK, some companies have a fourth one The Executive S&OP meeting) The whole process is designed to allow a company to make the best possible plan for the future based on current estimates, as Agenda The project kickoff meeting is the official start of the project and the full engagement of the project team In addition, the kickoff meeting sets the stage for planning tasks The desired outcome for this meeting is an approved project charter Agenda Time;
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"A wellrespected S&OP coach or advisor and an executive champion are key participants in gaining this commitment" Organizations without S&OP may "unconsciously" attempt to establish equilibrium between demand and supply However, S&OP demands a formal and rigorous process An effective, longtermSales and operations planning (S&OP) is an integrated planning process that aligns demand, supply, and financial planning and is managed as part of a company's master planning S&OP is designed and executed to support executive decisionmaking related to approving a feasible and profitable material and financial planUsually "Tell" Meeting topics could be shared with a couple of bullet points in an email, which would be a much more efficient use of an Executive team's time The "Tell" Meeting Structure doesn't utilize the Executives' collective wisdom, doesn't promote crossfunctional problem solving, doesn't develop relationships, and
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Sales and operations planning is an integrated business management process through which the executive/leadership team continually achieves focus, alignment and synchronization among all functions of the organization The S&OP process includes an updated forecast that leads to a sales plan, production plan, inventory plan, customer lead time plan, new product development plan,Executive Order N29 Board of Directors Stationary Source and Climate Impacts Committee Monday 27 900 am Webcast only pursuant to Executive Order N29 TYPE OF MEETING DAY DATE TIME ROOM Board of Directors Meeting Wednesday 6 930 am Webcast only pursuant to Executive Order N29 The S&OP process focuses on the tactical horizon, typically from 3 to 18 or 24 months When developing the process timing, the key point in the calendar is the existing business planning meeting This has to become the executive S&OP meeting, and the process steps leading to that have to be backward scheduled accordingly
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A simple staff meeting agenda can be used to layout a team meeting's purpose, ensuring that everyone stays on the same page To maximize the meeting's importance, set clear team meeting objectives like reviewing progress, planning for an upcoming event, or discussing process matters Then, no matter what types of staff meeting a companyCEO / general manager, Marketing, Sales, Operations, FinanceDepending on the company, you may also have need Engineering and HRS&OP process is usually not a highlevel executive — as such an individual might dominate the meetings by demanding acceptance of 18 THE JOURNAL OF BUSINESS FORECASTING, FALL 04 1 Ongoing, routine S&OP meetings 2 Structured meeting agendas 3 Prework to support meeting inputs 4 Crossfunctional participation 5 Participants empowered to make decisions
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The executive meeting is the home stretch – the final phase of the S&OP process Plans, forecasts, processes, and recommendations from the initial S&OP meeting are consolidated and reviewed Hypothetical scenarios, all the "whatif'sThe most important S&OP vital sign is whether the executive leader is directly involved in the process by participating and providing leadership in each executive S&OP meeting In this context, the executive leader is the head of the organization in the position of CEO, president, managing director, general manager, or P&L owner(Or what they really should be discussing!
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Steps to S&OP There are two distinct phases to S&OP 1) process design, and 2) process conduct In the design phase, all of the technical workings are engineered, and in the conduct phase S&OP is used as a business management process The following 10 steps describe how to go about these two phases Steps 15 are design and steps 610 are conduct 1Executive Business Review 1 Standing items items that are always on the agenda of a regular meeting Take attendance Approve prior meeting's minutes Team status updates Etc 2 Last Meeting's Business discuss topics that were not completed in a previous meeting or action items that are due Stephanie sales quota update (10 minutes)1 State the meeting's purpose If the meeting's goal isn't already made clear by the meeting's title, put it at the top of the agenda Don't write Pricing rollout Instead write Coordinate pricing rollout 2 Use verbs List out generally what needs to happen, but as actions, not nouns
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Overview, justification, and scope 5 min As you plan the agenda for your next S&OP meeting and assign action items to your team members, the process will seem like a lot of additional work and new meetings Over time, the reality is that S&OP will reduce the work and number of meetings originally caused by missed shipments, cancelled orders, capacity problems and ad hoc problem solving S&OP must be decisionoriented In Gartner's Agenda Poll for Supply Chain Leaders, onethird of planning leaders cited the lack of effective decision making in the S&OP meeting process as the most critical problem to solve for their function's overall performance Read more The 7 Dimensions of Digital Supply Chain Planning
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Executive meeting agenda Executive team meetings are a part of daily life for both large enterprises and small startups Because of the formal nature of the meeting, having a clearlystructured agenda is key Executive meeting agenda example (created in Nuclino) Now that you have seen a variety of sample meeting agendas, it's time to go outAbstract Bob Stahl continues his series of columns on Executive S&OP with his framework for managing the final two steps of the fivestep S&OP process, the PreMeeting and the Executive Meeting1 Ongoing routine S&OP meetings 2 Structured meeting agendas 3 Prework to support meeting inputs 4 An unbiased baseline forecast to start the process 5 Crossfunctional participation 6 Participants empowered to make decisions 7 An unbiased, responsible organization to run a disciplined process 8
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Public Comment on Agenda Items The public may comment on each item on the agenda as the item is taken up Members of the public who wish to speak on matters on the agenda for the meeting, will have three minutes each to address the Committee No speaker who has already spoken on that item will be entitled to speak to that item againMeetings Executive Team Meeting Agenda Template Prepare for the meeting • Identify agenda items – Seek input from the team, but the CEO finalizes agenda, focusing on items aligned with the work of the team (eg, high stakes/interdependence)
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